Project Secretary
2 weeks ago
The Project Secretary will provide comprehensive administrative and secretarial support to the Developer’s Project Management Team throughout all phases of the project lifecycle. The role focuses on efficient documentation control, coordination of communication between stakeholders, preparation of reports, and supporting daily operational and administrative tasks to ensure smooth project delivery. Key Responsibilities 1. Document Control & Records Management Manage all incoming and outgoing correspondence, ensuring timely distribution to relevant team members and stakeholders. Maintain and update project filing systems (physical and electronic) in line with project protocols and the Client’s Document Management System (DMS) or EDMS. Track submissions and approvals of consultant and contractor deliverables (e.g., drawings, reports, RFIs, MOMs). Ensure version control and maintain a comprehensive document register. 2. Meeting Coordination & Minutes Schedule and coordinate internal and external project meetings. Prepare and distribute meeting agendas, minutes, and action lists, ensuring follow‑up on outstanding items. Support the preparation of presentation materials for meetings when required. 3. Communication & Coordination Serve as a key point of contact for routine communication between the Developer’s project team, consultants, contractors, and external stakeholders. Draft routine correspondence, reports, and memos on behalf of the Project Management Team. Support coordination of project logistics, including site visits, stakeholder meetings, and workshops. 4. Administrative Support Provide diary management and scheduling support for senior project team members. Handle travel bookings and logistics for project‑related trips, if needed. Support the preparation and collation of monthly progress reports, dashboards, and presentations. Assist with tracking project deliverables, milestone submissions, and key deadlines. 5. Compliance & Governance Support Ensure that project documentation complies with Developer governance procedures and document control standards. Monitor document submission cycles from contractors, consultants, and suppliers in line with project requirements. 6. Confidentiality and Professional Conduct Maintain strict confidentiality on all project‑related matters. Represent the Developer professionally in all external and internal communications. Required Qualifications and Skills Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field. Minimum of 3–5 years’ experience in a similar administrative/secretarial role within the construction, engineering, or real estate development industry in the UAE is a must. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and experienced with document control systems in particular Procore is preferred. Excellent organizational and time management skills with strong attention to detail. Strong written and verbal communication skills in English. Ability to multitask and manage competing priorities in a fast‑paced environment. Familiarity with construction terminology and processes is highly desirable. Preferred Experience Experience supporting teams working on large‑scale mixed‑use , hospitality , or residential developments . Prior involvement in projects delivered under fast‑track programs and international consultancy teams is a plus. #J-18808-Ljbffr
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Project Secretary
3 days ago
Ras al-Khaimah, Ra’s al Khaymah, United Arab Emirates Mackenzie Jones Middle East Full time 120,000 - 180,000 per yearTheProject Secretarywill provide comprehensive administrative and secretarial support to the Developer's Project Management Team throughout all phases of the project lifecycle. The role focuses on efficient documentation control, coordination of communication between stakeholders, preparation of reports, and supporting daily operational and administrative...
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Project Secretary
3 weeks ago
Ras Al-Khaimah, United Arab Emirates Mirage Full timeProject Secretary / Document Controller - PMC Job title: Project Secretary/ Document Controller Location: RAK, UAE We are looking for a highly organised and detail-oriented Project Secretary to provide administrative support to the project team. The ideal candidate will be responsible for managing documentation, scheduling, and coordinating meetings, while...
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Receptionist Secretary
2 weeks ago
Ras al-Khaimah, United Arab Emirates Al Fajr Architectural & Engineering Consultant -LLC Full timeResponsibilities include but not limited to the following: Managing documents such as Shop Drawings, Submittals/Logs, Monitoring Sheets/Reports, Requests, Project Requirements, Letters etc. Updating and maintaining document management systems. Maintaining the security of confidential documents. Processing, typing, editing, and formatting reports, business...
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Executive Secretary
6 days ago
Ras al-Khaimah, United Arab Emirates Terrafirma Solutions Full timeAn Executive Secretary plays a crucial role in ensuring the smooth functioning of an executive office. The job description typically includes: - **Administrative Support**: Providing administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence. - **Documentation**: Drafting, proofreading, and editing...
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Executive Secretary
5 days ago
Ras al-Khaimah, United Arab Emirates Hrm finder Full timeWe are hiring Executive secretary for a GM of 5 star hotel UAE Duties typically include: - Organizing and maintaining meeting calendars and schedules for the General Manager and other staff - Answering and screening phone calls, responding to inquiries and directing calls as necessary - Drafting, reviewing and revising memos, letters, reports and other...
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Executive Secretary
2 days ago
Ras Al Khaimah, United Arab Emirates TALENTMATE Full timeJob Description An Administrative Assistant / Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing. What will I be doing? Required As an Administrative Assistant / Executive Secretary, you will...
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Company Secretary
5 days ago
Ras Al-Khaimah, United Arab Emirates Decision Management Consultants LLC Full timeWere recruiting a Company Secretary for one of our clients a leading building materials company in Ras al Khaimah UAE. About Our Client: Our client is a well-established building materials company based in Ras Al Khaimah UAE. They supply a wide range of construction and finishing materials to contractors developers and trading partners across the region....
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Secretary
1 week ago
Ras al-Khaimah, Ra’s al Khaymah, United Arab Emirates Architectural Engineering Consultants Full time 3,000 - 8,000 per yearWe are currently seeking a Secretary (Female) with experience to be based on our Client's office in Ras Al KhaimahDuties & Responsibilities:Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.Preparing meeting and training rooms.Assisting colleagues with administrative tasks.Handle electronic mail...
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Office Secretary
6 days ago
Ras al-Khaimah, United Arab Emirates Al Turath Engineering Consultants Full timeJob Title: Office Secretary *Job Description:* We are seeking a detail-oriented and proactive individual to join our team as an Office Secretary. In this role, you will be responsible for providing administrative support to ensure efficient operation of the office, as well as offering beverage service to clients and guests. *Responsibilities:* 1....
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Site Secretary
1 week ago
Ras al-Khaimah, United Arab Emirates xyz designers.com Full time**Key Responsibilities**: - Provide administrative support to the project team, including architects, designers, and site managers. - Manage, track, and organize all project documentation such as design drawings, contracts, meeting notes, and client communications. - Schedule and coordinate site meetings, ensuring the proper documentation, presentation...
