Administrative Assistant Dubai, United Arab Emirates Posted on 06/05/2024 Trending

3 weeks ago


Dubai, United Arab Emirates DP World Full time

Day-to-day operations:

  • Preparing Daily Manpower Distribution Plan / Subcontractors Record.
  • Preparing the Five week plan.
  • Preparing Yard Manpower Summary Graphs.
  • Hiring of subcontracted equipment/services, receiving, checking & submitting invoices for approval by Production Director.
  • Handling all incidental matters relating to subcontracted equipment/service hire.
  • Source and register New local subcontractors.
  • Preparing requirements for weekly Department Manager’s Meeting & Monthly Cost Meeting.
  • Relieving the other administrative assistant/office staff when he is on leave.
  • Maintaining Vessels file, correspondences and distribution of e-mails as appropriately.
  • Leave plan maintenance of all level employees of the department.
  • Assist in recording the employees appraisal.
  • Effective liaison with other trades for smooth operation of manpower supply and time keeping.
  • Maintain good working relationship with workers, foremen, supervisors and management.
  • Attend any training for any activity required by the department.
  • Overall control of timekeeping office, filing and record keeping.
  • To request document from HR / Finance as requested by employees.
  • Exercise discipline at the work site to prevent absenteeism, unsafe work practices and idleness.

Qualifications/Experience & Skills

  • Graduate or Diploma in any equivalent discipline.
  • Excellent interpersonal and communication skills.
  • Able to handle administrative and secretarial jobs for different sections in the department as directed by Supervisor or Department Managers.
  • Proficiency in MS Office applications with good typing skills and ERP application.
  • 2 - 3 years of relevant experience in administrative/secretarial field.
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