Supply Chain Administrator
4 weeks ago
Your tasks
- Support Procurement and Logistics team in sorting, dispatching, filing, and processing invoices and other documents.
- Create purchase orders in ERP for processing invoices.
- Prepare and manage SCM documents in a timely, accurate, and efficient manner.
- Control the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents produced for the SCM team by Technical, Projects, or other departments.
- File and archive relevant documentation.
- Create templates for documents, file types, and document databases.
- Check and edit documents for accuracy and compliance.
- Control the flow of documents in and out of the department.
- Generate Goods Received Notes (GRN).
- Analyze data for process improvement and collaborate with suppliers and internal teams.
- Support the smooth running of the supply chain department through administrative duties.
- Accurately record and track file movements within the organization.
- Set up, copy, scan, and store documents.
- Manage requests for documentation.
- Review and maintain the accuracy of records, editing where necessary to ensure they are up to date.
- Maintain confidentiality around sensitive documentation.
- Generate reports and prepare presentations.
- Exhibit negotiation and interpersonal skills.
- Prepare, analyze, and understand feasibility study and market study updates.
- Communicate effectively in English, both written and verbal.
- Secure additional information on departmental/office needs and prepare recommendations on vendor sources.
- Search and qualify new suppliers based on project needs.
- Examine and analyze departmental/project purchasing needs to set an effective procurement plan.
- Interpret GRADE purchasing policy, processes, and procedures to provide recommendations about areas of consideration to the Procurement/Logistics Manager.
- Help manage and track all GRADE purchases with vendors and requestors, including contract duration and expiration.
- Seek new vendors who may qualify to do business with GRADE and identify vendors for purchasing.
- Ensure an updated vendor database and items master list.
- Support Supply Chain Officers whenever necessary.
- Track project and general materials orders and delivery times.
Your profile
- Bachelor's Degree in Engineering, Business Administration, Finance, or a relevant certificate.
- 3 years of experience as an administrator/document controller with basic knowledge in Procurement and Logistics.
- Proficient in MS Office (Excel and Word).
- Knowledge of ERP systems, specifically MS D365.
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