Payroll and Accounts Payable Manger

4 weeks ago


Abu Dhabi, United Arab Emirates Robert Half Full time
  • Ensure effective cascading of thefunctional strategy into department business plans to ensurevertical alignment and horizontal integration with otherinterfacing departmental strategies.
  • Manage theeffective achievement of assigned objectives through the leadershipof the Payroll and Accounts Payable Management department bysetting of individual objectives, managing performance, developing,and motivating staff to maximize sectionalperformance.
  • Lead the talent developmentinitiatives for the assigned department, collaborating withtechnical/discipline experts and thereby ensure the availability oftalent to fit business requirements.
  • Act as arole model and drive adherence to organizational values and ethicsby employees of the assigned department to foster a value drivenculture within the organization.
  • Manage thepreparation and recommend the department budget and monitorfinancial performance versus the budget while ensuring all Payrolland Accounts Payable Management activities are conducted in linewith the approved guidelines.
  • Lead theeffective collaboration with all business partners (HC, SupplyChain, IT and Legal) to co-deliver defined key performanceindicators (KPIs) in line with the overall businessplan.
  • Manage and ensure effectiveimplementation of Payroll and Accounts Payable Managementdepartment policies, procedures and controls covering all areas ofassigned department activity so that all relevantprocedural/legislative requirements, fulfilled while delivering aquality, cost-effective service.
  • Lead theidentification of opportunities for continuous improvement andsustainability of systems, processes and practices consideringglobal standards, productivity improvement and costreduction.
  • Ensure that all unit reports areprepared timely and accurately and meet requirements, policies, andquality standards.
  • Manage and review accountpayables related transactions, and review aging of payables toeffectively follow-up and liaise with internal and externalstakeholders on insufficient or incorrect accounting information tomaintain effective control over paymentsmade.
  • Manage payment policies and controls toensure that the authorization and processing of payments toemployees, suppliers and contractors follow company policy and inthe best interest of the company
  • Verify,supervise, and authorize the administration of disbursementaccounts, invoicing of services to customers, joint ventureshareholders, related parties and other debtors and ensure promptcollection and settlement
  • Supervise and reviewthe posting of regular accounting entries in line with accountingprinciples; scan statements, ledgers, and accounts to identifyunusual/ overdue items.
  • Oversee thereconciliation schedule and analysis of accounts to ensure properregistration of all transactions.
  • Study, reviewand communicate with concerned departments, to obtain necessaryinformation /documents, and make decisions for appropriate actionsregarding critical matters related to accounts payables,disbursement, and payrolltransactions/documents.
  • Authorize and directthe preparation of required Debit/Credit Memos for miscellaneoustransactions and ensure accurate deductions are made as per therequirement.
  • Review the PO accruals onquarterly basis and advise the payables team for appropriateactions related to items which have been outstanding for more thantwo weeks.
  • Verify and validatesuppliers/vendors invoices and review suppliers/vendors prepaymentson quarterly basis to advise the payables team for appropriateactions.
  • Manage the preparation and processingof the monthly payroll for all employees ensuring accuracy andforward to manager for approval to facilitate the timely,efficient, and effective payment ofpayroll.
  • Reconcile all payroll data, bothcomputerized and manual, to ensure that any changes or amendmentsfor the month are accurately made and are duly supported by thenecessary documentation.
  • Coordinate with theinternal and external auditors to provide all the necessaryinformation, documentation and data needed for the completion oftheir audit assignments and resolve any outstanding audit queriesto support external auditor’s assignedtasks.
  • Lead/ prepare relevant accountingreports on a regular basis and submit to the management to informeffective decision making.
  • Attend and assist inreconciliation of sub-ledgers and GL control accounts for financialclosing and audit on periodical basis.
  • Maintaingood relations with vendors and supply chain, by respondingimmediately to adverse situations to facilitate resolution of anypayment disputes in a timely manner.
  • Maintainvendor information, including payment terms, remittance informationand other miscellaneous data and creation of new vendors databasewhen necessary.


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