Operations Coordinator
3 weeks ago
PRIMARY RESPONSIBILITIES:
- Assist the Director of Operations in the day-to-day operation of the hotel as required.
- Duties also include handling the calendar and administration assistance for the Director of Operations.
- Schedule and arrange all appointments for the Director of Operations.
- Prioritize all telephone calls and in-person external and internal visitors.
- Assist DOO in all incoming web-site comments/inquiries.
- Assist DOO to respond to all guest feedback in Trust You.
- Arrange all VIP reservation requests and associated amenities when channeled.
- Assist to compose correspondences for the Director of Operations, review and edit welcome letters, guest follow-up letters, internal memos, etc.
- Assist the Director of Operations in his/her public service role by keeping files up-to-date for the various committees and boards he/she participates on.
- Schedule all department and division heads for regular meetings with the Director of Operations.
- Support internal hotel projects, tracking necessary action and updating reports as progress is made (i.e. Hotel Vision, annual budget, etc.).
- Keeps the filing system up-to-date.
- Maintain trace file and bring forward daily items to act on appropriate tasks.
- Assist in drafting Performance Reviews for Operational Division Heads.
- Handle all office administration duties such as mail, phones, photocopying, and office supplies.
- Schedule Operations Department Head meetings, take and distribute minutes, and arrange/attend sub-committee meetings as required.
- Make travel arrangements as required.
- Assist with and support staff events as appropriate, such as leadership meetings, executive retreat, staff receptions, etc.
- Assume the duties of the Administrative Assistant of the Director of Operations in his/her absence.
- Monitor TrustYou and ensure that corrective actions are implemented by the relevant HODs.
Filing & Records: Operations Coordinator is the captain of the Operations Division filing; she must know by heart where to find and classify any document to be able to find it back very quickly.
- He needs to understand and respect perfectly the system established. He will be dynamic to bring initiatives to the Director of Operations to facilitate the work or to improve the organizational system.
- He will ensure that no document is lost and that the Director of Operations has on hand all required documents as per the system established.
- He will ensure that all documents are filed on time, at the right place, and with the standard established. The locations of the documents are: Director of Operations Office, Operations Coordinator Desk.
- He will ensure that all scheduled paperwork is ready for the date defined. He will keep records of the deadlines and do an efficient chasing to Director of Operations and Operations Division Department. The paper concerned will be for example: Schedules, Training Name lists, special projects & concepts, etc.
- Audit Preparation Issues:
- He will ensure that all documents are properly organized in the accurate file that the figures are correct, ready to be checked by the Director of Operations on a daily and/or monthly basis. He will be very involved in all the audit issues documents and will ensure that the Operations Division administration procedures established are respected by all Departments. He will make a report to the Director of Operations if he finds any problem.
- The Operations Coordinator will prepare on a monthly basis the "Profit & Loss Meeting" for the Operations Division as per Dusit Standard with all documents and figures for the Director of Operations to study and make her comments.
- The Operations Coordinator will be very organized in his work and will keep at any time his office clean, tidy and following strictly the organizational standards established.
- The Operations Division is a big "Paper Factory" & the Operations Coordinator is responsible to route each of them to the right place. She will then pick up at the beginning and at the end of her shift, plus every two hours minimum during the day, all the papers from the Operations Division & Director of Operations pigeon holes. She will then organize them and put all documents concerning the Director of Operations on her desk. She will then route them strictly as per instructed by Director of Operations and will make the copies accurately when required.
- When the Operations Coordinator is aware of an internal problem, which may be fixed, he has to let the Director of Operations know right away to ensure that all eventual problems are fixed on time and are kept under control.
- Ensure wherever possible that employees are provided with a workplace free of discrimination, harassment, and victimization.
- Treat complaints of harassment and discrimination promptly and confidentially.
- Treat customers and colleagues from all cultural groups with respect and sensitivity.
- Identify and deal with issues which may cause cross-cultural conflict or misunderstanding.
Coordinator Of The Communication
- Meetings / Committees: The Operations Coordinator will attend the required meetings organized by the Director of Operations. She will take note of all details and comments made during those meetings and will report them carefully in the "minutes". These "Minutes" will be controlled & approved by the Director of Operations before being issued.
- Bookings: The Operations Coordinator will book in advance the meeting rooms required for meetings & committees and will ensure that everything is ready for the time of meetings or trainings.
- Center Of Information: The Operations Coordinator must be well aware of the Operations Division Issues and their status. She is able to give some information when required to the Operations Division staff regarding non-confidential and official issues.
- The Operations Coordinator will assist the Director of Operations in all the administration tasks to make his/her work more efficient. She will handle the typing and formatting work on computer when required and will be flexible to receive instructions upon the priority of the moment.
- She/He will organize the schedule of the Director of Operations in advance and remind him in advance to make sure that he does not miss an appointment or meeting and has time to prepare it.
- She/He will remind him as well of the pending matters that he is supposed to follow up (as per his instruction or minutes). She will then keep a pending list to be able to do an accurate follow up on time.
- She/He will answer first all the outside calls addressed to the Director of Operations, will take the name, company and position systematically and will announce the call if the Director of Operations is available. If she is not available, the Operations Coordinator will then take all details (for internal & external calls) of the message and the contact number. She/He will advise the Director of Operations as soon as possible.
- She/He will ensure a perfect communication to the Director of Operations of all the information received. The Director of Operations will be the first informed in the shortest time possible of any information received.
- The Operations Coordinator will act as the spokesman of the Director of Operations when instructed to follow some documents or issues with other departments of the hotel.
- She will ensure that all information received or heard within the division of the Director of Operations is kept confidential to ensure that the privacy is maintained.
-
Administrative Coordinator
1 week ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeAbout the Role:">This role is an exciting opportunity to work as a highly skilled and organized administrative professional. The successful candidate will be responsible for providing exceptional support to the Executive, ensuring seamless day-to-day operations and contributing to the success of ENEC Operations.">Key Responsibilities:">">Manage and maintain...
-
Office Administrator and Coordinator
1 week ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeRole Overview:">The Executive Support Specialist will provide high-level administrative support to the Executive at ENEC Operations. This role involves managing the Executive's schedule, coordinating meetings and events, and providing exceptional customer service to internal and external stakeholders.">Key Responsibilities:">">Manage and maintain the...
-
Maintenance Records Coordinator
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob PurposeProvide day-to-day administration of Electrical, Mechanical, Instrumentation & Control (I&C), Fix-It-Now (FIN), and Support Maintenance Planning's quality document control and records management to ensure program-wide compliance with regulatory and security requirements.Key Activities, Responsibility & AccountabilityActivity:Documents and Records...
-
Operations Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Metahunt Full timePosition: Operations CoordinatorLocation: Abu Dhabi, UAEReporting To: Operations ManagerSummary:We are seeking a detail-oriented and highly organized Operations Coordinator to support the smooth functioning of daily business operations in projects and Support Services Department. The role involves coordinating workflows, managing schedules, maintaining...
-
Operations Coordinator
1 week ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Metahunt Full timePosition: Operations CoordinatorLocation: Abu Dhabi, UAEReporting To: Operations ManagerSummary:We are seeking a detail-oriented and highly organized Operations Coordinator to support the smooth functioning of daily business operations in projects and Support Services Department. The role involves coordinating workflows, managing schedules, maintaining...
-
Operations Coordinator
3 hours ago
Abu Dhabi, Abu Dhabi, United Arab Emirates beBee Careers Full time**Job Title: Operations Coordinator**We are seeking an experienced operations coordinator to oversee and manage preventive, corrective, routine, and emergency maintenance across all facilities.Maintenance & OperationsThe ideal candidate will have strong technical knowledge, leadership skills, and a proactive approach to facility management. Responsibilities...
-
Operations Coordinator
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Client of Talentmate Full timeAs an Operations Coordinator, you will be responsible for overseeing and coordinating various operational tasks within the organization. Your main responsibilities will include managing day-to-day operations, ensuring that processes run efficiently and effectively, and supporting the team to meet their goals and objectives. You will be the point of contact...
-
Operations Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Dusit Thani Mactan Cebu Full timeJob DescriptionPRIMARY RESPONSIBILITIES:Assist the Director of Operations in the day-to-day operation of the hotel as required.Duties also include handling the calendar and administration assistance for the Director of Operations.Schedule and arrange all appointments for the Director of Operations.Prioritize all telephone calls and in-person external and...
-
Operations Coordinator
3 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Client of Talentmate Full timeAs an Operations Coordinator, you will be responsible for overseeing and coordinating various operational tasks within the organization. Your main responsibilities will include managing day-to-day operations, ensuring that processes run efficiently and effectively, and supporting the team to meet their goals and objectives. You will be the point of contact...
-
Operations Coordinator
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Client of Talentmate Full timeAs an Operations Coordinator, you will be responsible for overseeing and coordinating various operational tasks within the organization. Your main responsibilities will include managing day-to-day operations, ensuring that processes run efficiently and effectively, and supporting the team to meet their goals and objectives. You will be the point of contact...
-
Operations Coordinator
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Dusit Thani Mactan Cebu Full timeJob DescriptionPRIMARY RESPONSIBILITIES:Assist the Director of Operations in the day-to-day operation of the hotel as required. Duties also include handling the calendar and administration assistance for the Director of Operations. Schedule and arrange all appointments for the Director of Operations. Prioritize all telephone calls and in-person external and...
-
Operations Coordinator
1 week ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Dusit Thani Mactan Cebu Full timeJob DescriptionPRIMARY RESPONSIBILITIES:Assist the Director of Operations in the day-to-day operation of the hotel as required.Duties also include handling the calendar and administration assistance for the Director of Operations.Schedule and arrange all appointments for the Director of Operations.Prioritize all telephone calls and in-person external and...
-
Principal Licensing Engineer
2 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob PurposePerform Nawah Licensing and Regulatory Affairs activities and tasks for the safe and reliable operation of the Barakah Nuclear Power Plant (BNPP) so that the Federal Authority for Nuclear Regulation (FANR) regulatory requirements and documents, coordination and approvals are met in a timely and efficient manner.Key Activities, Responsibility &...
-
Senior Regulatory Compliance Specialist
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob PurposeDevelop, implement, operate and maintain necessary programs, processes and procedures to support the implementation, operation and maintenance of the Regulatory Compliance Program (Program) at ENEC and its subsidiaries (together the Enterprise).Key Activities, Responsibility & AccountabilityRegulatory Compliance Program ManagementResponsibilities...
-
Operations Coordinator
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates BUILDWISE - Maintenance And Renovation Services Full timeCompany DescriptionExperience exceptional maintenance services and renovation solutions with BuildWise. Our dedicated team of experts delivers top-notch AC maintenance, electrical services, flooring, renovations, and more. We transform spaces, enhance comfort, and ensure lasting quality for every project. Discover excellence with BuildWise today in Dubai,...
-
Principal Licensing Engineer
4 hours ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob PurposePerform Nawah Licensing and Regulatory Affairs activities and tasks for the safe and reliable operation of the Barakah Nuclear Power Plant (BNPP) so that the Federal Authority for Nuclear Regulation (FANR) regulatory requirements and documents, coordination and approvals are met in a timely and efficient manner.Key Activities, Responsibility &...
-
Senior Project Manager
5 days ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob PurposeManage, plan, develop, control and report project activities on site of Barakah Nuclear Power Plant (BNPP) during the project lifecycle and the interactions with all internal and external stakeholders and contractors to manage and control of the project activities and ensure the schedule of work is met. Act as a primary contact and coordinator...
-
Operations Coordinator
17 hours ago
Abu Dhabi, Abu Dhabi, United Arab Emirates Qureos Inc Full timeWe are seeking a proactive and detail-oriented Operations Coordinator to join our luxury car care center, specializing in car wash, polishing and detailing, automotive film installation, upholstery services, and body shop services. The Operations Coordinator will play a pivotal role in ensuring smooth daily operations, maintaining service excellence, and...
-
Lead Fuel Handling Technician
4 weeks ago
Abu Dhabi, Abu Dhabi, United Arab Emirates ENEC Operations Full timeJob PurposeLead, and execute outage activities associated with Reactor Vessel Disassembly, Reactor Core Fuel removal, Neutron Source movement, and Reactor Core Fuel reload, and Reactor Vessel Reassembly, Spent Fuel Pool Fuel movements and non-outage fuel movement such as new fuel receipt and storage activities in accordance with Nawah standards and...
-
Operations Coordinator
18 hours ago
Abu Dhabi, Abu Dhabi, United Arab Emirates beBee Careers Full timeAbout the RoleThe Operations Coordinator is a key member of our operations team, responsible for overseeing office logistics, supplies, and facility maintenance to ensure a well-organized and productive workplace.
