Personal Assistant to Chief Executive Officer

3 weeks ago

Dubai, Dubai, United Arab Emirates Anonymous Full time
Personal Assistant to Chief Executive Officer

Job Summary:

We are looking for an experienced Personal Assistant who will be a key enabler of the CEO's efficiency and impact, ensuring her time and priorities are optimized. This role combines high-level administrative support with project management, media coordination, and personal assistance. The ideal candidate is proactive, highly organized, and possesses the business acumen to manage professional and personal projects in a fast-paced, high-growth environment.

Key Responsibilities:

Executive Support
  • Manage the CEO's complex calendar, scheduling high-priority meetings, board sessions, and personal appointments.
  • Organize travel and logistics for business and personal trips, ensuring seamless execution.
  • Prepare reports, presentations, and materials for board meetings and strategic reviews.
Media & Public Engagements
  • Coordinate with PR and marketing teams to schedule and prepare for interviews, press events, and speaking engagements.
  • Ensure the CEO is media-ready by preparing briefing documents, talking points, and key messages.
  • Handle logistics and communication for public appearances and events.
Project & Personal Management
  • Assist with professional and personal projects, ensuring timely execution and alignment with priorities.
  • Monitor progress on initiatives, follow up on deadlines, and prepare regular updates for the CEO.
  • Provide hands-on support with personal tasks, event planning, and household management as needed.
  • Act as the CEO's trusted gatekeeper, managing internal and external communications with efficiency and professionalism.
  • Draft emails, presentations, and correspondence on behalf of the CEO.
  • Build strong relationships with internal teams, board members, and external stakeholders.
  • Streamline workflows, identify process improvements, and optimize the CEO's daily operations.
  • Anticipate needs and proactively resolve challenges before they arise.

Qualifications:

  • 5+ years as a Personal Assistant, Executive Assistant, or Project Manager in a high-growth or entrepreneurial environment.
  • Experience with PR/media coordination and managing executive-level stakeholders is a strong advantage.
  • Bachelor's degree in Business, Communications, or a related field.

Key Skills:

  • Exceptional organizational and multitasking abilities with attention to detail.
  • Strong written and verbal communication skills in English (Arabic is a plus).
  • Proficiency in Microsoft Office and project management tools.
  • Ability to manage sensitive information with discretion.
  • Business-savvy, resourceful, and solutions-oriented.
  • Proactive and confident in managing dynamic priorities.
  • Professional, adaptable, and emotionally intelligent.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

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