Administrative Assistant

3 weeks ago

Abu Dhabi, Abu Dhabi, United Arab Emirates Caliberly Full time

Responsibilities

Administrative Duties:

  • Oversee daytoday office operations to ensure smooth workflows.
  • Manage communication channels including phone calls emails and correspondence.
  • Maintain and update databases contracts and supplier records.
  • Follow up on staff attendance and ensure compliance with office policies and procedures.
  • Schedule and manage calendars meetings and travel arrangements for senior management.
  • Maintain digital filing systems ensure data backups and coordinate with the IT team for updates.
  • Prepare reports and documents including meeting minutes and presentations.
  • Manage budgets create spreadsheets and handle document management.
  • Greet and assist office visitors while maintaining a professional environment.

Marketing Support:

  • Maintain and update mailing lists.
  • Coordinate and support exhibitions and marketing events.
  • Manage social media accounts with ease and efficiency ensuring consistent engagement.
  • Assist in the preparation and execution of marketing materials and campaigns.

Key Accountabilities:

  • Provide administrative and support services to meet business needs.
  • Respond to inquiries and resolve complex issues accurately and efficiently.
  • Develop implement and monitor office systems procedures and methods for optimal performance.
  • Gather and analyze performance data preparing recommendations to improve efficiency and cost management.
  • Lead and motivate team members to ensure high performance and compliance with policies and procedures.

Requirements:

  • Proven experience in an administrative or marketing role.
  • Strong organizational skills and attention to detail.
  • Proficiency in MS Office (Word Excel PowerPoint) and social media platforms.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and work independently.
  • Leadership skills to supervise and coordinate team activities effectively.
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