Assistant Manager

1 month ago

Abu Dhabi, United Arab Emirates Precision Hire Solution Full time

Established inthe 1930s as a trading business AlFuttaim Group today is one of themost diversified and progressive privately held regional businessesheadquartered in Dubai United Arab Emirates. Structured into fiveoperating divisions; automotive financial services real estateretail and healthcare; employing more than 35000 employees acrossmore than 20 countries in the Middle East Asia and Africa AlFuttaimGroup partners with over 200 of the worlds most admired andinnovative brands. AlFuttaim Groups entrepreneurship and relentlesscustomer focus enables the organisation to continue to grow andexpand; responding to the changing needs of our customers withinthe societies in which we operate.

By upholdingour values of respect excellence collaboration and integrity;AlFuttaim Group continues to enrich the lives and aspirations ofour customers each and everyday.


Overviewof the role

The Assistant Manager Admin& Facilities will play a crucial role in ensuring theefficient and effective operation of our office and facilities. Theindividual will be responsible for overseeing administrative tasksmanaging facilities maintenance coordinating office services andsupervising company vehicles and telephone systems. The individualwill be a proactive leader capable of multitasking problem solvingand maintaining a high standard of organizationalexcellence.


Whatyou will do

  • Manage thedaytoday operations of office services to ensure that theorganizations current and future administrative &facilities management needs are met efficiently reliably andeconomically. These activities may include office suppliesequipment and inventory; administrative assistance; maildistribution records management cleaning gardening uniformmanagement and maintenance services; cafeteria and recreationservices; facilities management.
  • Liaise withfunctional or operational managers to ensure that administrativeand facility management processes programs and activities areappropriate for their current and future businessneeds.
  • Plan prioritize and manage maintenanceactivities and upgrades to equipment facilities and systems tominimize disruptions to business activities and effective use oforganizations resources.
  • Supervise facilitiesmaintenance including space repairs cleanliness andsecurity.
  • Collaborate with relevantstakeholders to ensure compliance with safety and healthregulations.
  • Manage relationships withexternal service providers contractors and vendors for facilityrelated services.
  • Business Trips Invoicesverifications and payment release and Manage utilities bills.
  • Manage the process of obtaining the requiredbuilding in and out permissions as per theguidelines.
  • Ensure parking slots aredistributed to the business as per guidelines for GroupHR.
  • Maintain a complete and organized archiveto administration and facilities related documents.
  • Assist in the development and monitoring ofthe administrative and facilities budget.
  • Identify costsaving opportunities withoutcompromising on quality and service standards.
  • Track expenses prepare reports and provideregular updates to the management team and manage LPO activitiesand cost center allocations.
  • Implement andoptimize administrative processes to enhance efficiency andproductivity.
  • Handle office supply managementliaising with Admin Executive vendor relationships and procurementactivities.
  • Supervise the managementmaintenance and scheduling of company vehicles and ensurecompliance with vehicle safety standards and regulations.
  • Coordinate with drivers and monitor fuelconsumption vehicle traffic fines salik and maintenance records.
  • Manage vehicle valuation disposal and assetretirement processes for corporate services in coherence withFinance.
  • Collaborate with finance procurementand legal teams to ensure proper documentation and adherence toaccounting standard.
  • Plan and coordinateinternal events meetings and conferences and collaborate with teamor departments to support their event needs.
  • Ensure all logistical requirements for eventsare met including room setup catering and audiovisual needs.
  • Lease management of specific office floors andcostwise allocation along with warehouse management for GroupHR.

Required Skills to besuccessful

  • Possessstrong leadership skills to deal with diversifiedteams
  • Excellent customerservice interpersonal and problemsolvingskills
  • Excellentcommunication skills very good command of Arabic and Englishlanguage

Whatequips you for therole

  • BachelorsDegree
  • Minimum 34 years of experience withinfacilities management is preferable
  • Ability toown initiatives within a very dynamicenvironment
  • Proficient with computer usage ofMicrosoftoffice.

Werehere to provide excellent service but a little help from you canensure a fivestar candidate experience from start tofinish.


Before youclick apply: Please read the job description carefully to ensureyou can confidently demonstrate why thisopportunity is right for you and take the time to put together awellcrafted and personalised CV to further boost your visibility.Our global Talent Acquisition team members are all assigned tospecific businesses to ensure that we make the best matches betweentalent and opportunities. We not only consider the requisitecompatibility of skills and behaviours but also how candidatesalign with our Values of Respect Integrity Collaboration andExcellence.


As partof our candidate experience promise we also want to make ourselvesavailable to you throughout the application process. We make everyeffort to review and respond to everyapplication.

This job hasbeen sourced from an external job board.
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