Senior Bid Specialist

2 weeks ago

Dubai, Dubai, United Arab Emirates Buro Happold group. Full time

Want to work with the most sought-after minds and most talked-about projects? Your experience of Bidding in Engineering Consultancy might just make you our new Senior BID Specialist.

Here at Buro Happold, expect the exceptional.

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it'll be anything but ordinary.

Your next role

Buro Happold has a clear strategic plan, strong learning culture and entrepreneurial mindset that will allow you to thrive.

You'll be part of something bigger than us all where sustainability, equity, social and performance outcomes matter. All of Buro Happold is committed to doing the right thing, even when that's the hardest thing. This is a genuine opportunity to make impact - and leave real legacy.

We are seeking a skilled and proactive Senior Bid Specialist to join our team. This role supports the Bidding Lead in managing and coordinating bid responses, enhancing our work-winning capabilities, and driving growth in the Middle East.

Bid Management
  1. Lead and coordinate the preparation and submission of high-quality bid responses for engineering projects.
  2. Ensure all bids follow the Bid No Bid process.
  3. Review bid documentation to identify key requirements, deadlines, win themes, and raise potential issues.
  4. Inform the Commercial and Legal Team (CLT) where necessary to ensure contractual/legislative requirements are met.
  5. Organize and lead Bid Kick-Off meetings for significant bids to agree on commitment to bid, capture bid themes, arrange the program, and identify key team members and case study projects.
  6. Review input from technical teams against bid criteria, highlighting any potential gaps in information, and ensuring a tailored and focused response.
  7. Create additional bespoke content for submissions by interviewing technical team members to capture the right story.
  8. Ensure all submissions are well-written, compliant with client requirements, and in line with agreed themes, the company brand, and corporate message. Challenge any content that falls short of the expected standard.
  9. Design and collate submission documents, ensuring accuracy, proof-reading, and spell-checking, and communicate additional graphic requirements with the Graphic Design team.
  10. Assist in developing others by working with technical and non-technical staff on managing bids effectively and guiding them through the process.
  11. Identify leads, opportunities, and bids for the business working with the BD team to maintain the pipeline.
  12. Ensure the progress of all bids is accurately recorded on our CRM system.
  13. Organise and contribute to or lead bid touchdown meetings.
Best Practice Capture and Sharing
  1. Create, capture, and share model answers and refined project descriptions.
  2. Collate, share, and disseminate best practices and lessons learned from bid feedback.
  3. Attend team meetings to gain progress updates, maintain communication, and ensure submission best practices.
  4. Monitor bid feedback, analyse win/loss results, and identify potential areas for improvement.
Finance
  1. Ensure the CRM is continuously updated and accurately reflects our current information.
  2. Liaise with project operations and finance teams to ensure accurate information is distributed.
  3. Be aware of the rates to check for accurate inclusion in bids.
Reporting
  1. Assist with data cleansing activities for monthly management reports.
  2. Become one of the CRM champions for the business unit to aid accurate reporting.
  3. Assist with pipeline reporting.
  4. Assist with sector and market reports as necessary.

Your skills and experience

  1. Bachelor's degree in Business, Marketing, Engineering, or a related field.
  2. Significant relevant experience in business development, bid management, or a similar role within the design, engineering, architecture, or project management field.
  3. Strong project management and organisational skills.
  4. Excellent written and verbal communication skills.
  5. Ability to work under pressure and meet tight deadlines.
  6. Proficiency in Microsoft Office Suite and CRM software.
  7. Strong analytical and problem-solving abilities.
  8. Excellent understanding/network within the design/engineering/architecture/project management sector.
  9. Arabic speaking and writing skills are desirable.
  10. Excellent communicator at all levels of seniority.
  11. Able to problem-solve and think on your feet.
  12. Works well under pressure, calm and level-headed.

What we offer you

  1. Bring your knowledge and expertise to one of the world's most respected consultancies.
  2. Hybrid working arrangements.
  3. Attractive salary and benefits package.
  4. A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you.
  5. Entitlement to two memberships to professional bodies or subscriptions.
  6. An international culture that wherever your career takes you at Buro Happold, you won't be far from the exceptional.

At Buro Happold, everyone else's extraordinary is just our everyday. Apply today and be a part of our legacy.

A place for everyone

Buro Happold values individual's flexible approaches to working patterns as an important part of the way you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other's differences is key, we want employees to feel they don't have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

Please let us know if there are any adjustments, we could make to the application process to make it easier and more comfortable for you. Contact so we can work with you to support you throughout your application.

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