Executive Assistant

Join to apply for the Executive Assistant (Operations • Admin • Marketing & Communication • HR) role at Element HR Consultancy Element is hiring in SAIF Zone (Sharjah): Executive Assistant to the Director of Marketing & HR—cross‑functional, fast‑growth role for people who want meaningful careers and real responsibility from day one. Position Summary You will partner with the Director – Marketing & HR to organize, strategize, action, follow up, and deliver—working hand‑in‑glove with functional leaders to keep projects, tasks, and communication aligned to plan and produce visible, on‑time results. Think of this as a mini‑Chief‑of‑Staff role that turns strategy into motion: setting the cadence, removing blockers, and making sure every stakeholder knows the “what/why/by‑when.” Mission Co‑pilot to the Director—align teams, drive execution, and turn plans into measurable wins. Key Results Areas (KRAs) Leadership Alignment & Delivery – Translate priorities into clear plans with owners, timelines, and success metrics; keep cross‑functional work moving to closure. Marketing & Communication Rhythm – Content, campaigns, and events ship to plan with consistent brand voice. People & Culture Support (HR Ops) – Hiring flow, onboarding, L&D logistics, and internal comms run smoothly. Operations & Administration – SAIF Zone hygiene, vendors, and office backbone stay audit‑ready. Analytics & Reporting – Weekly, decision‑ready dashboards across Marketing, HR, and Ops. Responsibilities Leadership Alignment & Cross‑Functional Delivery — Convert the Director’s priorities into tasks with clear owners, dates, and definitions of “done.” Cadence — Run the weekly leadership stand‑up and project reviews; publish agendas in advance and circulate action logs within 24 hours. Follow‑through — Track actions in MS Office or project tools; chase gently but firmly; surface risks early with options and recommendations. Stakeholder sync — Coordinate Marketing, HR, Ops, Finance, and external partners so dependencies are clear and handoffs are smooth. Decision hygiene — Maintain decision/risk registers; elevate blockers with concise one‑page briefs (context → options → ask). Communication clarity — Keep everyone “same page” with simple updates: what moved, whats stuck, whats next. Quality & timeliness — Hold timelines and standards; run pre‑flight checks on key deliverables (decks, content, events, onboarding). Outcome: Plans don’t just exist—they land. Leaders feel informed, teams feel supported, and the Director stays two steps ahead. Competencies Program orchestration – Turns multi‑team goals into executable, trackable work. Executive communication – Brief, structured, and decision‑oriented. Follow‑up stamina – Persistent, respectful, outcomes‑focused. Systems thinker – Improves the process, not just the task. High trust – Handles sensitive information with discretion and maturity. Desired Profile Experience – 3‑4 years in Executive Assistant / Operations Coordinator / PMO / Office Manager roles; exposure to Marketing/Comms and HR Ops is a plus (SME or founder‑led set‑ups ideal; UAE/GCC exposure helpful). Education – Graduate degree (Business/Commerce/HR/Marketing/Communications preferred). Communication – Clear, concise writer and confident speaker; draft executive emails, briefs, and decks; fluent in English (Arabic is a plus). Multitasking & Prioritization – Comfortable running multiple workstreams, context switching smoothly, and meeting tight deadlines without dropping details. Interpersonal & Stakeholder Skills – High EQ, diplomacy, and poise—coordinate across leaders, vendors, and candidates; strong follow‑through and respectful persistence. Tools & Hygiene – Solid with Google Workspace/MS Office (advanced Sheets, Excel basics like lookups/pivots), project tools (Asana/Trello/Monday), Canva/PowerPoint polishing. Work Ethic & Style – Owners mindset, proactive problem‑solver, organized under pressure, discreet with sensitive info. Job Details Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Administrative Industries: Business Consulting and Services #J-18808-Ljbffr