Company Formation Specialist

1 month ago

Dubai, United Arab Emirates Tamimi Consulting Full time
The Role
To provide high quality management and business consulting services to our local and international clients in setting up their businesses in the UAE, as well as to coordinate and handle their administrative and operational requirements post establishment of their companies, and throughout their operational cycle. Client Services Administrator is required to provide effective and proactive support to our clients with an aim to offer the best service and assistance in a result-oriented approach while using excellent written and verbal communication skills. Responsibilities: \xe2\x80\xa2 Company incorporation in all free zones and jurisdictions under the Ministry of Economy in UAE (Free Zone Establishment, LLC, IBC, Sole Establishment, Branch Incorporation, Subsidiary, etc.) \xe2\x80\xa2 License renewal of companies incorporated by us, as well as new customers who require such services from us. \xe2\x80\xa2 To manage and coordinate the overall process of company incorporation and license renewal of our Clients. \xe2\x80\xa2 To prepare and manage the client account opening documentation and forms, registers, and other relevant Company files, and reporting to management. \xe2\x80\xa2 To liaise on a daily basis with the relevant Authorities including but not limited to Government and Free Zone Authorities, Ministerial Departments, Free Zone Customer Services, Agencies, Law Firms, Courts, Public Notaries, Consulates, Embassies, Customs Authorities, Typing Centers, Chambers, Municipalities, Translators, and other 3rd parties. \xe2\x80\xa2 To liaise on a daily basis with our local and international Clients and internally with our Company PRO and Accounts functions (or external functions such as courier, typing center, local sponsor, etc.) for managing the operational and administrative requirements of the incorporation process or other services provided to our Clients. \xe2\x80\xa2 To coordinate and manage the routine correspondence of the existing Clients on a daily basis for various subjects with an excellent written communication understanding. \xe2\x80\xa2 To correspond with new clients to provide correct and up-to date information about possible options for setting up their companies in the UAE with respect to their areas of business interest, planned investment and inquiry. \xe2\x80\xa2 Proposing applicable alternatives that suit to their purpose of incorporating their company. \xe2\x80\xa2 To ensure that most suitable and cost-effective options are offered to our Clients, in line with their requirements and Company policies/procedures where a technical competency is demonstrated to the Clients in comparing different jurisdictions and company structures. \xe2\x80\xa2 To offer and promote Company services to potential Clients and maintain a professional relationship with them, as well as with our business partners, solution service providers and associates in the UAE, Middle East, Europe, and other locations. \xe2\x80\xa2 To manage the key relationships with key Clients and develop them further. \xe2\x80\xa2 To follow-up and coordinate post setup services such as corporate bank account opening, accounting, bookkeeping, financial auditing, monthly services, immigration and visa (tourist, visit, employment, residence) related services, office administration services, document clearing and attestation services, and so on. \xe2\x80\xa2 To conduct due diligence on new and existing Clients as/when required. \xe2\x80\xa2 To follow and execute KYC and other relevant compliance procedures of 3rd parties, banks, and jurisdictional authorities. \xe2\x80\xa2 To have an understanding of the latest UAE compliance and commercial practices such as KYC, AML, CFT, FATCA, UBO, ESR, NER, FTA, VAT and so on. \xe2\x80\xa2 To create and administer multiple accounts at the Authority and/or Governmental organizations\xe2\x80\x99 online portals and electronic systems and applications. \xe2\x80\xa2 To create an account for all our clients who obtain our services. \xe2\x80\xa2 To ensure that all information and documentation updated in our systems and files are up to date, accurate and complete. \xe2\x80\xa2 To maintain the validity of the accounts and information recorded, as well as security of the private and confidential information of the Clients available to us. \xe2\x80\xa2 To develop a competency and understanding of the rules, regulations and practices applicable in the UAE related to the tasks and responsibilities undertaken. \xe2\x80\xa2 To maintain an up-to date and complete hard copy and soft copy of all documents related to tasks daily and support operational and archival purposes. \xe2\x80\xa2 To manage client\xe2\x80\x99s inquiries and communicate with them incompliance with the Company e- mail correspondence policies. \xe2\x80\xa2 To manage the tasks assigned effectively and courteously, inline with the Company policies and procedures. \xe2\x80\xa2 To maintain a very high level of confidentiality at all times with respect to our Clients and Company documentation, files, data, officers, staff, procedures, policies, and know-how.

Requirements
Minimum Requirements: \xe2\x80\xa2 Candidate must have excellent command of verbal and written English at the native language level. \xe2\x80\xa2 Knowledge of Arabic, Turkish or any European language will be a preference in selection of the candidate. \xe2\x80\xa2 In such case the command on the 2nd language shall be excellent to consider it as a qualification. \xe2\x80\xa2 Shall have an excellent command on IT literature, MS office applications (Word, Excel, PowerPoint) and professional business corresponding via e-mail (MS Outlook). \xe2\x80\xa2 Shall have excellent business communication skills both verbal and writing. \xe2\x80\xa2 Must have a minimum of bachelor\xe2\x80\x99s degree, preferably in the field of Business Administration, Management, Business Studies, Law, Public Administration, and similar. Higher degree (i.e. MBA) certification will be a preference in selection of the candidate. \xe2\x80\xa2 Must be residing in the UAE for the past 3 years at least continuously. \xe2\x80\xa2 Shall be very proactive and dynamic. Be able to work both under set guidelines, targets, pressure, as well as in a self-driven mode. \xe2\x80\xa2 Experience in a consulting firm, law firm, or similar field for a min. of 3 years is a must. \xe2\x80\xa2 Work experience of min 7 years, min. 3 years of which must be in the UAE. \xe2\x80\xa2 Must be residing in Dubai, commute from any other Emirates will not be accepted. \xe2\x80\xa2 Must have a valid UAE driving license. \xe2\x80\xa2 Must have completed two doses UAE approved Covid-19 vaccination and have a valid vaccination certificate as per UAE Health Authorities guidelines. \xe2\x80\xa2 Should not have more than 30 days\xe2\x80\x99 notice period, if currently employed elsewhere. If unemployed, he/she is required to start within 5 working days upon signing an offer letter. \xe2\x80\xa2 Should have visited his/her home country at least once in the last 12 months and not planning to travel outside the UAE in the next 12 months (unless an emergency with rationale as stipulated in the UAE Labor Law) upon start of an employment. Key Demographic Requirements - applicants must be: \xe2\x80\xa2 Based in UAE \xe2\x80\xa2 Age Range: 29 to 45 \xe2\x80\xa2 Minimum Years of Experience: 5

About the company
Tamimi Consulting is a leading cross border advisory firm, assisting clients to grow beyond borders with a focus on Gulf Countries, Middle East, East Africa, Europe UK since 2010. Our consulting services cover management and business consultancy, business set up, accounting and financial services, administrative services, strategic marketing, business development and international trade in a wide range of industries and different business sectors.

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