Fleet Sales Accountant | Al Futtaim Motors | Toyota

1 month ago

United Arab Emirates Al-Futtaim Full time
Overview of the role:

The position will be reporting to Finance Business Partner and responsible for all Branch Accounting and financial function of Toyota Fleet sales.

What you will do:

Revenue collection and Fund Management Ensure to record AR/DP Collections against SO or Invoices. Daily collection reports should be uploaded in the shared drive provided by the AFSS All collection / PCF verification and hand over are properly signed / filed for future references Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes. Business Processes & Controls All business processes are conducted according to SOP and with correct levels of sign authority Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations Maintain proper invoice filing with complete document set (SO, LPO etc.) for easy retrieval. Invoicing & Delivery Management Perform financial transactions and process invoices in a timely manner. Ensure all relevant AFM document processes are strictly adhered as per SOP. Ensure Revenue/Provision in place and Assignee clause is without error Substantiates financial transactions by auditing documents. Perform record keeping of all financial operations. Manage Intra & Internal Sales including Government Sales. Authorization of all in house AFM sales & credit customers. Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report. Support & Guiding of Matrix managers, Sales team and Sales Admin. Financial Reporting, Cost & Internal Controls Finance related processes are conducted in compliance with AFM policies & procedures (SOPs). Supporting in monitoring OPEX & CAPEX. Monitor & maintain AFM administration document process is adhered at all times. Make sure that all upsells are recovered from customers. Check the sales order while invoicing. Review the file receiving from AFS and clear open items with in the month. Monitor clearance of Open POs follow up with Central Operation & Admin Team every month Assist business finance in preparing weekly forecast. Continuously monitor branch P&L and liaise with concerned team for rectification if required. prepare monthly variance analysis after book close. To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management. Accounts Receivables Management (AR Management) Reviewing and ensuring of timely submission of Second sets. Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible Reconcile credit customer accounts, provide balance confirmation report and SOA as and when required. Bank Guarantee Management Review all Bank Guarantee requests received from business before submitting for higher approval. Request treasury to issue new BGs upon management approval. Keep a track record of all BGs issued to customer for timely cancellation. Follow up with respective stake holders for collecting expired BGs for cancellation. Provide timely update to treasury and management for the open BGs.

Bayt

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