Admin Coordinator

1 month ago

United Arab Emirates Farah Experiences Full time
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Job Scope: Handling incoming calls, correspondence & communication support. Organizing meetings, briefings and department internal events including invitations, room bookings. Noting & distribution of minutes of meeting. Creating and assisting on IT requisitions for maintenance departments. Uploading and editing of documents on document center. Assist with guest hotel bookings. Managing stationary stock, handling stationary requisitions and support on pantry supplies if required. Coordination with HR on colleague related matters and extending support on maintenance recruitments. Oversee and manage maintenance related trackers to ensure all the information is available. Support general work permit processing and provide assistance for contractor pass. Filing and updating the required documents. Processing various departmental forms including leave requests and business travel authorizations. Raising PR\'s in Oracle, printing of PO\'s. Raising of service & consumables PR\'s, invoice posting/receiving & submitting to finance. Support petty cash & expense reimbursement processing. Maintaining finance submission register for invoices. Support for training nominations (internal and external) - scheduling on LMS. Tracking, consolidation, GTR update, filing and coordination of training trackers. Department induction - scheduling and coordination with T&D and HR. Assisting new arrivals level 0-7 (introduction, stationary, IT Requisition, uniform, HR matters). Overseeing and supporting Kronos related activities, maintaining related trackers and reports. Reviewing all exceptions and discrepancies on Kronos. Adding new colleagues (People & Labor Application). Essential: Higher Secondary or equivalent. At least 3 years of hands-on experience in Administrative Support role. Proficient in Microsoft Office Suite. Knowledge of operating standard office equipment. Excellent communication skills - written and verbal. Good English skills - written and verbal. Desirable: Bachelor\'s Degree preferred. Previous experience in a Maintenance Department. Previous supervisory role experience is an advantage Ability to plan and prioritize workload without supervision. Knowledge of Kronos and Maximo preferred. Managing the Time cards for Payroll.

Farah Experiences