Executive Assistant

Found in: beBee S AE - 3 days ago


dubai, United Arab Emirates Parsons Full time

Executive Assistant

Nous mobilisons la force de l’innovation pour vous aider à changer le monde et contribuer à résoudre les défis les plus complexes de nos clients

We harness the power of innovation so that you can change the world and help our customers solve their most complex challenges

Req #
: R136981

Location
: AE – Dubai
Category
: Accounting/Finance/Administration

Job Description:



Position Overview:



Performs diverse secretarial and administrative support activities, many of which are highly confidential or sensitive in nature, for an officer, Department Manager, or Vice President.Exercises a significant amount of discretion and judgment in the planning and performance of most of the duties and functions.Excellent communication and organizational skills are required as well as computer literacy.An opportunity to actually work with this level of Manager is a...


Job Description:




Position Overview:



Performs diverse secretarial and administrative support activities, many of which are highly confidential or sensitive in nature, for an officer, Department Manager, or Vice President.Exercises a significant amount of discretion and judgment in the planning and performance of most of the duties and functions.Excellent communication and organizational skills are required as well as computer literacy.An opportunity to actually work with this level of Manager is a prerequisite for promotion to this position



Specific Responsibilities:



Receives and screens visitors, phone calls, and mail. Responds to inquiries by using initiative and tact. Prioritizes response to incoming calls and to contacts from both inside and outside the Company.

Prepares correspondence and reports; records and transcribes dictation from shorthand or tape, much of which is confidential in nature. Most assignments require the use of a personal computer and software typically used in general business. Composes non-routine correspondence from brief notes or verbal instructions and composes replies to routine correspondence on own initiative. Proofreads all correspondence for spelling and grammar so that final correspondence is signature-ready for the executive.

Schedules meetings, conferences, and appointments; establishes and maintains calendar of events and keeps executive informed of commitments. Makes travel arrangements, coordinating airline and auto rental reservations, hotel accommodations, Travel Authorization paperwork, and Expense Reports.

Prepares meeting agenda, reports, files, and other materials for meetings. May generate presentation graphs or charts using various graphics software.

Maintains confidential files and telephone contact information in hard copy and electronic format as appropriate.

Directs other clerical staff, delegating work to them and following up to ensure timely and accurate completion. Establishes general guidelines for their use of software, letter and memo styles, and typical office procedures. Performs additional duties as assigned.



Preferred Education /Experience



Requires an BA degree (or 3 to 5 years of office experience) and a minimum of 7 years of related experience. Typically, incumbents have 8 to 12 years of related experience. Excellent communication skills, tact, and diplomacy are required and a professional “front office” demeanor at all times. Fluent English speaker with excellent MS Office knowledge.


Minimum Clearance Required to Start:


Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.


Veteran Support
We provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.


Health
Health is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.


COMPETITIVE BENEFIT OFFERINGS



Financial Wellness
We care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.


Work Life Harmony
Balance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.


Career Development
We are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.






Mind & Body** At Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.
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