Coordinator-Facilities Management Soft Services

Found in: beBee S AE - 4 days ago


dubai, United Arab Emirates Transguard group Full time

Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic and culturally diverse workforce with 50,000 employees We are currently recruiting for a Coordinator - Facilities Management Soft Services to join our team at Transguard Group. The candidate is to be based out of Dubai. 


Scope-


To provide efficient and effective coordination for running smooth IFS operations. Responsible to provide administrative support while managing office functions including Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services.


Responsibilities-


  • Assist the Facilities Manager in all aspects of project implementation as needed.
  • Support the Facilities Manager with external contacts as needed
  • Manage the Security access-control database in conjunction with the Security Contractor
  • Coordinate all facilities activities, work direction, and support systems.
  • Supervise and train facility employees and contractors as needed.
  • Independently maintain and update administrative policies and processes.
  • Up, maintain, and organize department's central files, information, filing, and messages
  • Assist facilities staff in locating parts, supplies, and materials.Prepare and maintain RFP’s, bid information, and other contract documents.
  • Prepare internal bill-backs and documents for events supported by the facilities organization.
  • Provide all general administrative support to the Facilities team.

Skills

Knowledge – Education


  • Bachelor’s degree in recognized university

Technical Skills


  • Proficient in MS Office
  • Emergency Response Procedure

Hard Skills


  • Safe Manual Handling Techniques
  • Strategic Planning
  • Performance Management
  • Reporting skills

Soft Skills


  • Time Management
  • Effective Listening
  • Effective Communication
  • Customer Service Orientation
  • Critical Thinking
  • Conflict Resolution

This position profile indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions expected of an employee. An employee may be asked to perform other duties as required which are within the scope, spirit, and purpose of the position profile. The employee shall also adhere to TRANSGUARD’S information security policies and procedures and the policies and procedures applicable to their area of responsibility.


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